TENTATIVE AGENDA & MEETING NOTICE
BOARD OF COUNTY COMMISSIONERS
 
MONDAY, AUGUST 3, 2009
 
WATAUGA COUNTY ADMINISTRATION BUILDING
COMMISSIONERS’ BOARD ROOM
 
 
    TIME  NO.   TOPIC                                                                                                                         PAGE
 
      9:00     1      CALL REGULAR MEETING TO ORDER
                  2      APPROVAL OF JULY 13, 2009, REGULAR MEETING &
                          CLOSED SESSION MINUTES AND JULY 21, 2009, REGULAR
                          MEETING MINUTES                                                                                                     1
                  3      APPROVAL OF AUGUST 3, 2009, AGENDA                                                            16
 
      9:05     4      PUBLIC HEARING TO ALLOW CITIZEN COMMENT ON APPALCART’S
                          RURAL OPERATING ASSISTANCE PROGRAM (ROAP) APPLICATION –
                          MR. CHRIS TURNER                                                                                                   17
 
      9:10     5      BOARD OF EDUCATION BUDGET AMENDMENT REQUEST –
                          MR. LOWELL YOUNCE AND DR. MARTY HEMRIC                                              33
 
      9:15     6      NATIONAL COALITION FOR HOMELESS AMERICANS REPORT –
                          MR. HOWARD RICHARDSON                                                                                   36
 
      9:20     7      PROPOSED CONTRACT FOR PRESERVATION OF VITAL
                          RECORDS – MS. JOANN TOWNSEND                                                                     45
 
      9:25     8      TAX MATTERS – MR. KELVIN BYRD                                                                         
                          A.  Monthly Collections Report                                                                                       52
                          B.  Refunds and Releases                                                                                                53
 
      9:30     9      FINANCE MATTERS – MS. DORIS ISAACS
                          A.  Budget Amendments                                                                                                 54
                          B.  Surplus Property                                                                                                        57
                          C.  Proposed Contract for Sales Tax Audit                                                                     60

      9:35    10     PLANNING AND INSPECTIONS MATTERS – MR. JOE FURMAN
                          A.  Proposed Addition to the Boone Fire Service District                                                 66
                          B.  Proposed Contract for Updating E911 Centerline Information                                     69
                          C.  Proposed Community Development Block Grant (CDBG) Plans and Policies
                                for the Hospitality House Project and the Scattered Site Housing Program                  75
                                1.   Section 3 Policy – local economic benefit for low and very low income persons    77
                                2.   504/ADA Grievance Procedure                                                                           78
                                3.   504 Self Evaluation                                                                                              80
                                4.   Citizen Participation Plan                                                                                    101
                                5.   Code of Conduct Resolution                                                                              106
                                6.   Complaint Procedure                                                                                         107
                                7.   Equal Employment & Procurement Plan                                                             108
                                8.   Fair Housing Complaint Procedure                                                                     109
                                9.   Fair Housing Plan                                                                                               110
                                10. Fair Housing Resolution                                                                                      113
                                11. Optional Coverage Relocation Benefit Policy                                                      114
                                12. Optional Coverage Relocation Plan Resolution                                                    121
                                13. Procurement Policy                                                                                            123
                                14. Residential Antidisplacement & Relocation Plan                                                  125
 
      9:40    11     NEW HIGH SCHOOL MATTERS – ROBERT E. NELSON, JR.
                          A.  Construction Management Contingency Request # 41                                               126
                          B.  Change Order Request # 32                                                                                     128
                          C.  Presentation of Bids and Proposed Resolution to begin the Upset Bid
                                Process (Edmisten House)                                                                                        132
 
      9:45    12     MISCELLANEOUS ADMINISTRATIVE MATTERS –
                          MR. ROBERT E. NELSON, JR.
                          A.  NCACC Annual Conference Voting Delegate Appointment Request                        136
                          B.  Discussion of September Meeting Schedule                                                              139
                          C.  Watauga Opportunities Request for Loan Payment Waiver                                       140
                          D.  Sheriff’s Office Out-of-State Travel Request                                                            145
                          E.  Boards and Commissions                                                                                         148
                          F.  Announcements                                                                                                        157
 
      9:50    13     PUBLIC COMMENT                                                                                                  166
 
    10:50    14     BREAK                                                                                                                        167
 
    10:55    15     CLOSED SESSION                                                                                                    168
                          Attorney/Client Matters – G. S. 143-318.11(a)(3)
                          Land Acquisition – G. S. 143-318.11(a)(5)(i)
 
    11:15    16     ADJOURN